Compliance Monitoring and Technical Assistance

Federal requirements mandate that State Educational Agencies (SEAs) provide technical assistance to Local Educational Agencies (LEAs) and juvenile justice facilities, as well as oversee and monitor the implementation of Elementary and Secondary Education Act (ESEA) as reauthorized by the Every Student Succeeds Act (ESSA). These responsibilities are some of the primary work of the Office of ESSA-Funded Programs at the Viva88Education Department (Viva88 or "the Department").

Each year, the Office of ESSA-Funded Programs uses a risk-based approach to select LEAs from across Viva88for monitoring reviews to determine compliance with requirements outlined in ESEA and Viva88Commissioner’s Regulations. Based on that understanding, staff monitor for compliance and provide technical assistance related to the programmatic and fiscal requirements under the following programs:

Title I Part A Improving Basic Programs
Title I Part C Education of Migratory Children
Title I Part D Neglected and Delinquent Programs
Title I School Improvement
Title II Part A Supporting Effective Education
Title III Part A English Language Learners
Title IV Part A Student Supports and Academic Enrichment
Title V Part B��Rural Education Achievement Program (REAP)
McKinney-Vento Homeless Education
American Rescue Plan Homeless Children and Youth (ARP HCY) I and ARP HCY II

The Office of ESSA-Funded Programs conducts four types of monitoring of the programs outlined above:

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Types of Monitoring
��	Coordinated Monitoring	Targeted Monitoring	Desk Review	Neglected and Delinquent Facility
# Conducted Per Year	8	26	83	30
How Conducted	On-Site Visit with Document Review and Staff Interviews	Virtual Visit with Document Review and Staff Interviews	Remote via Document Review	On-Site Visit�� with Document Review and Staff Interviews
# of Viva88 Reviewers	3-4	1	1	1-2

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While the underlying mandate of monitoring is compliance-focused, the Department recognizes that compliance is the minimum requirement. To expand the focus from compliance to continuous improvement and maximum impact of each monitored program, staff work to engage with LEA and facility representatives throughout the monitoring process to provide targeted technical assistance that address an LEA’s specific programmatic and fiscal implementation needs.

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ESSA-Funded Programs Monitoring Explainer Video

COORDINATED MONITORING REVIEW

The Coordinated Monitoring Review is conducted by the Viva88 Office of ESSA-Funded Programs. The review is designed to ensure that the District is following the programmatic and fiscal plans submitted in the Consolidated Application and maintaining compliance with the ESSA assurances embedded within the application.

The 2024-2025 Coordinated Monitoring Review survey will be administered via the . The review process, resource for indicators and evidence, and timeline can all be found below:

2024-25 Coordinated Monitoring Review Process
2024-25 Coordinated Monitoring Indicators and Evidence Guide��
2024-25 Coordinated Monitoring Review Copy of Portal Survey (for Reference Only - must be completed via the portal)
2024-25 Coordinated Monitoring Review Timeline (Printable Version)

Coordinated Monitoring Review Timeline
Tuesday, January 14, 2025	LEA is notified via e-mail letter that it has been selected for Coordinated Monitoring Review. Coordinated Monitoring Review survey is available to LEA in��.
Thursday, January 23, 2025 at 11:00am-11:45am	Viva88 provides technical assistance webinar on the Coordinated Monitoring Review Process. Link to recordedTechnical Assistance Webinar PowerPoint Presentation
Thursday, January 14 - Tuesday, January 28, 2025	Viva88 reviewer will contact LEA about setting up review visit dates and the opportunity for setting up office hour sessions. Office hour sessions are intended to provide an open forum for addressing any questions about the review process or specific protocol indicators.
Friday, February 28, 2025	LEA submits completed Coordinated Monitoring Review survey to Viva88 in the��.
Monday, March 17 – Friday, May 30, 2025 ��	At least five (5) business days prior to review visit, Viva88 unsubmits monitoring survey to LEA with Preliminary Ratings. Viva88 conducts scheduled onsite review visit over 2 days.
No later than July, 2025	After the review visit, LEA has five (5) business days to upload additional materials to address Preliminary Ratings. After the 5-day period, LEA will receive Final Ratings from Viva88 within 30 calendar days.
August, 2025	After LEA receives Final Ratings, LEA has 30 calendar days to address any Required or Corrective Actions and resubmit to Viva88. The LEA maintains communication with the reviewer regarding Required or Corrective Actions that need more time to complete.
October, 2025	The LEA completes any remaining Required or Corrective Actions, including those that involve BOE approval for policy changes. If the LEA does not complete remaining Required or Corrective Actions, SED will arrange a virtual meeting with the Superintendent to discuss the prompt resolution of any open Required or Corrective Actions.
November, 2025	If the LEA does not complete remaining Required or Corrective Actions, SED will notify the BOCES Superintendent of any open Required or Corrective Actions, and request assistance with supporting the LEA in completion of these items. The 2025-26 Consolidated Application for ESSA-Funded Programs will not be approved until the Coordinated Monitoring Review is completed and approved.

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TARGETED MONITORING REVIEW

The Targeted Monitoring Review is conducted by the Viva88 Office of ESSA-Funded Programs. The review is designed to ensure that the District is following the programmatic and fiscal plans submitted in the Consolidated Application and maintaining compliance with the ESSA assurances embedded within the application.

The 2024-2025 Targeted Monitoring Review survey will be administered via the . The review process, resource for indicators and evidence, and timeline can all be found below:

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2024-25 Targeted Monitoring Review Process
2024-25 Targeted Monitoring Indicators and Evidence Guide
2024-25 Targeted Monitoring Review Copy of Portal Survey��(for Reference Only - must be completed via the portal)
2024-25 Targeted Monitoring Review Timeline��(Printable Version)

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24-25 Targeted Monitoring Review Timeline
�� �� Thursday, January 23, 2025	LEA is notified via e-mail letter that it has been selected for Targeted Monitoring Review. Targeted Monitoring Review survey is available to LEA in
�� �� Tuesday, January 28, 2025, 11:00am – 11:45 am	Viva88 provides technical assistance webinar on Targeted Monitoring Review Process. Link to recorded Technical Assistance Webinar PowerPoint Presentation
�� Thursday, January 23 – Thursday, February 6, 2025	Viva88 reviewer will contact LEA about setting up review visit dates and the opportunity for setting up office hour sessions. Office hour sessions are intended to provide an open forum for addressing any questions about the review process or specific protocol indicators.
Monday, February 24, 2025	LEA submits completed Targeted Monitoring Review survey to Viva88 in the
�� Monday, March 17 – Friday, May 30, 2025	�� Viva88 conducts scheduled review meeting. �� At least three (3) business days prior to the virtual review meeting, Viva88 unsubmits monitoring survey to LEA with Preliminary Ratings.
No later than June, 2025	After final virtual review meeting, LEA has 5 days to upload additional materials to address Preliminary Ratings. After 5 day period, LEA will receive Final Ratings from Viva88 within 30 days.
July-August, 2025	After LEA receives Final Ratings, LEA has 30 days to address any Required or Corrective Actions and resubmit to Viva88. The LEA maintains communication with the reviewer regarding Required or Corrective Actions that need more time to complete.
September- October, 2025	The LEA completes any remaining Required or Corrective Actions, including those that involves BOE approval for policy changes. If the LEA does not complete remaining Required or Corrective Actions, SED will arrange a virtual meeting with the Superintendent to discuss the prompt resolution of any open Required or Corrective Actions.
October- November, 2025	If the LEA does not complete remaining Required or Corrective Actions, SED will notify the BOCES Superintendent of any open Required or Corrective Actions, and request assistance with supporting the LEA in completion of these items. The 2025-26 Consolidated Application for ESSA-Funded Programs will not be approved until the Targeted Monitoring Review is completed and approved.

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DESK REVIEW

The Desk Review is conducted by the Viva88 Office of ESSA-Funded Programs. The review is designed to ensure that the District is following the programmatic and fiscal plans submitted in the Consolidated Application and maintaining compliance with the ESSA assurances embedded within the application.

The 2024-2025 Desk Review survey will be administered via the��. The review process, resource for indicators and evidence, and timeline can all be found below:

2024-25 Desk Review Process��
2024-25 Desk Review Indicators and Evidence Guide
2024-25 Desk Review Copy of Portal Survey��(for Reference Only - must be completed via the portal)��
2024-25 Desk Review Timeline - (Printable Version)

Desk Review Timeline
Thursday, February 6, 2025	LEA is notified via e-mail letter that it has been selected for Desk Monitoring Review Desk Monitoring Review survey is available to LEA in��
Thursday, February 13, 2025 11:00 am – 11:45 am	Viva88 provides on the Desk Monitoring Review Process Meeting ID: 865 2558 0139 Passcode: 1wNR90
Monday, February 24, 2025 11:00 am – 12:00 pm	Viva88 will hold an�� for questions about completing the Desk Monitoring Review Meeting ID: 850 4255 8431 Passcode: FbV7L2
Thursday, March 6, 2025	LEA submits completed Desk Monitoring Review survey to Viva88 in the��
Monday, April 7 – Friday, August 29, 2025	LEA will receive final ratings from Viva88 within approximately 30 days LEA will then have 30 days to complete Corrective and Required Actions The LEA maintains communication with the reviewer regarding Required or Corrective Actions that need more time to complete
No later than September, 2025	The LEA completes any remaining Required or Corrective Actions, including those that involves BOE approval for policy changes If the LEA does not complete remaining Required or Corrective Actions, the reviewer will involve the Superintendent in the resolution of the review
October, 2025	If the LEA does not complete remaining Required or Corrective Actions, the reviewer will involve the BOCES Superintendent in the resolution of the review The 2025-26 Consolidated Application for ESSA-Funded Programs will not be approved until the Desk Review is completed and approved

SELF ASSESSMENT

The Self-Assessment is conducted by the LEA. The Viva88 Office of ESSA-Funded Programs uses the results of the Self-Assessment to engage with staff from LEAs throughout the state to provide technical assistance with the goal of ensuring the effective implementation of programs that maximize outcomes for students.

Viva88

Viva88Education Department

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