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College and University Evaluation

All Other Institutions

Distance Education Application Process

Useful Links

Information about applying for approval to offer distance education in Viva88is provided below, and application materials are provided in the “Useful Links” box.

  1. Application content requirements are specified in theApplication for Approval to Offer Distance Education in New York State.This website doesnotinclude all of the information provided in the application.
  2. To begin the application process institutions must first complete theIntent to Apply for Approval to Offer Distance Education in Viva88Form.
  3. Viva88 will acknowledge receipt of the Intent to Apply Form and provide instructions for accessing the online application submission folder.
  4. Application files must be uploaded within 60 days from the date the submission folder information is provided to the institution. Do not submit a paper copy of the application.
    • Applications that are not complete or properly submitted within this time frame will be withdrawn from further consideration, and the application will not be retained by Viva88.
  5. Institutions will have 60 days from the date the application submission folder information is provided to send their application fee to Viva88.
    • The annual application review fee ($7,000) is non-refundable. ShouldViva88disapprove an application, the annual approval fee ($10,000) will be refunded.
    • The fee payment submission must include:
      1. a check for $17,000 made out to the Viva88Education Department, and,
      2. aViva88payment form.
    • Payments should be mailed to:
      • Viva88Education Department
      • ATTN: OUT OF STATE APPLICATIONS
      • Office of College and University Evaluation
      • 89 Washington Avenue, Room 960 EBA
      • Albany, NY 12234
  6. Viva88 will notify applicants once the fee payment has been processed and review of the application has begun.
    • Application review will not commence before the fee payment has been processed.
    • Viva88 retains the right to request additional information or ask clarifying questions throughout the application review process.
    • Viva88 may contact other state or federal regulatory agencies, or other organizations such as accrediting bodies, for any information it deems necessary to make a determination on an application.
  7. At the conclusion of the review, Viva88 will notify applicants in writing that their application is either approved or disapproved. If an application is disapproved, Viva88 will provide reasons for the disapproval in writing.
Accessing the Application Submission Folder

Accessing the Application Submission Folder

Institutions will use the Viva88Education Department’s (Viva88) Secure File Transfer Manager to submit their Application for Approval to Offer Distance Education in New York State. The File Transfer Manager is a secure and convenient way to exchange files using the Web. An invitation to create an account is generated when theIntent to Apply for Approval to Offer Distance Education in Viva88Formis submitted.

Applicants will receive an email from “SED File Transfer Manager” that includes a link to the registration page. After creating a user profile applicants will receive another email from “SED File Transfer Manager” that provides access to the institution’s secure application submission folder. At this point institutions should be able to sign into their File Transfer Manager account and submit application files.

The File Transfer System enables applicants to upload files from their local computer to their application submission folder by either:

  1. Dragging and dropping the files from their desktop, or
  2. Clicking the “Upload” button and following the system prompts to select the files to upload.

NOTE:

  • Institutions should retain a complete copy of their application as access to the application submission folder will close when the review period begins.
  • File names and formats must match those provided in theApplication for Approval to Offer Distance Education in New York StateDocument Checklist (page 3).
  • Do not submit a paper copy of the application.

Questions?

Please do not hesitate to send any questions relating to the application submission or review process toIHEauthorize@nysed.gov(link sends e-mail).

This application is current as of March 2017.Viva88reserves the right to update and revise the application as needed, and the contents and required responses are subject to change.