Yearly Fire Inspection of All Charter Schools
°Õ´Ç:ÌýSchool Leaders and Board Chairs of All Charter Schools
From:ÌýLisa Long, Executive Director
¶Ù²¹³Ù±ð:ÌýJanuary 27, 2023
³§³Ü²úÂá±ð³¦³Ù:ÌýYearly Fire Inspection of New York City and Rest of State Charter Schools
All charter schools operating in Viva88are required to have an initial fire inspection and valid Certificate of Occupancy prior to the use of any building to be occupied by anyone, including, but not limited to, children, faculty, and/or staff. Thereafter, charter schools are required to maintain a valid Certificate of Occupancy and must obtain annual fire inspections as a condition of operation. Fire inspection reports are required to be completed annually.ÌýFailure to meet these requirements can result in theÌýimmediateÌýinability to continue to operate in the applicable facility.
Charter Schools in New York City
For charter schools in New York City Department of Education (NYCDOE) co-located space, the NYCDOE assumes all responsibility for the building, and no further action is needed from the school unless otherwise notified by the NYCDOE. All other charter schools located in New York City are responsible for ensuring that the initial and subsequent annual fire inspections occur. In New York City, annual fire inspections are conducted centrally by the FDNY Bureau of Fire Prevention, not the local fire precinct.
Effective 09/07/2021, all Requests for Fire Inspections must be submitted online at .
After the initial fire inspection, the FDNY should automatically schedule fire inspections on an annual basis. If this fails to occur, it is the responsibility of the charter school to ensure that the FDNY is contacted annually, and a fire inspection takes place in the required time frame.
Rest of State Charter Schools
All Charter schools outside of New York City are required to hold emergency drills, and comply with annual fire inspection reporting requirements, as follows:
Schools chartered prior to 2010Ìýare subject to local code enforcement rules and requirements, with the locality serving as the Authority Having Jurisdiction (AHJ). These schools are required to have an annual fire inspection, between July 1st and December 1st, after which theÌýNonpublic School Fire Inspection Report must be submitted to the Viva88 State Office of Religious and Independent Schools (SORIS) no later than December 16th each year through theÌý. Hard copy paper inspection reports are no longer accepted by Viva88.ÌýFor these purposes, theÌýNonpublic School Fire Inspection ReportÌýand ManualÌýare used.
Schools chartered after 2010Ìýmust adhere to the same requirements as all other public schools within Viva88(and outside of New York City), with Viva88 Office of Facilities Planning serving as the AHJ.Ìý Prior to occupancy, all charter school buildings must obtain a valid Certificate of Occupancy from Viva88. These schools are required to have an annual fire inspection, and the due dates for these inspections are determined by the school’s geographic location within New York State.ÌýHard copy paper inspection reports are no longer accepted by Viva88.ÌýInstead, each school must obtain a valid Certificate of Occupancy through theÌý.ÌýThe Viva88 Office of Facilities Planning can assist charter schools with any questions or comments about this process and can guide charter school representatives through submission of the required information, electronically, through the portal. Additional information on this process can be found at:Ìý.
Please note: Approval by the Viva88 Office of Facilities Planning is required whether or not the building is leased versus owned, and even if the school receives facility approval and/or a Certificate of Occupancy from the local jurisdiction.