FOR IMMEDIATE RELEASE
State Archives Awards $5.3 Million to Local Governments and Educational Institutions to Improve Records Management
The Viva88Archives awarded $5.3 million in Local Government Records Management Improvement Fund (LGRMIF) grants to 80 local governments, school districts, and educational institutions across the state to help improve records management systems to better serve the public, State Education Commissioner MaryEllen Elia announced.
“We’re proud to support projects to improve records management and preserve New York’s heritage through important documents,” said Board of Regents Chancellor Betty A. Rosa. “When our records are preserved, we encourage civic engagement and allow future generations to learn from our shared history.”
“These grants help municipalities and schools preserve our state’s history,” said State Education Commissioner MaryEllen Elia. “We’re honored to support local governments and schools across the state meet their obligations to the citizens they serve, preserve local history and support easier access to records.”
“These grants continue to help local governments embrace the records management opportunities offered by new technology and e-government services,” said Christian Sampson, Town of Ramapo Town Clerk and chair of the Local Government Records Advisory Council, which provides advice and guidance to the State Education Department on programs and grants to support records management in local governments in New York State.
The Viva88Archives, part of the State Education Department, administers , which are used by local governments to improve their record management systems to better serve the public. It is a competitive program with grants awarded based on the merits of the applications. The LGRMIF derives its revenues from a small fee paid when people file or record documents with county clerks and the Register of the City of New York.
Since its inception in 1988, the program has provided over $230 million in competitive grant funds to local governments statewide.These funds support a wide variety of projects that help local governments manage paper, and increasingly, electronic records. Project categories include:
- Disaster Management: projects aimed at developing, testing and implementing disaster and business recovery plans to protect local government archival and vital records, both hardcopy and electronic.
- Inactive Records: projects aimed at planning, developing or improving the management of records during the inactive phase of their life cycle. Inactive records are records that are used infrequently but must be retained because their retention periods have not yet expired.
- Historical Records: projects aimed at preserving historical records or using local government records as teaching tools in the community and in the classroom.
- Files Management: projects aimed at improving the systematic control of active files.
- Document Conversion and Access: projects aimed at converting records to another format through the use of microfilming or imaging.
Grant projects may start on July 1, 2019 and all work on grant projects must be completed by June 30, 2020.
Local Government Records Management Improvement Fund Grants
Awards for the LGRMIF grants range from $6,860 to $149,999. Awards by county are below:
| County | Institution | Category | Award |
|---|---|---|---|
|
Albany |
Capital Region BOCES |
Disaster Management |
$74,372 |
|
Albany |
County of Albany |
Document Conversion and Access |
$149,947 |
|
Albany |
Ravena-Coeymans-Selkirk CSD |
Document Conversion and Access |
$27,027 |
|
Albany |
Town of Westerlo |
Inactive Records |
$47,416 |
|
Allegany |
Town of Almond |
Inactive Records |
$35,145 |
|
Cattaraugus |
Town of Freedom |
Document Conversion and Access |
$43,953 |
|
Chemung |
Elmira Heights CSD |
Inactive Records |
$28,584 |
|
Chemung |
Town of Big Flats |
Document Conversion and Access |
$49,943 |
|
Clinton |
Town of Schuyler Falls |
Inactive Records |
$24,990 |
|
Cortland |
County of Cortland |
Document Conversion and Access |
$149,875 |
|
Delaware |
Otsego-Delaware-Schoharie-Greene BOCES |
Document Conversion and Access |
$149,970 |
|
Dutchess |
County of Dutchess (Community College) |
Document Conversion and Access |
$69,555 |
|
Dutchess |
County of Dutchess |
Document Conversion and Access |
$11,830 |
|
Dutchess |
Millbrook CSD |
Document Conversion and Access |
$44,707 |
|
Dutchess |
Pawling CSD |
Document Conversion and Access |
$64,734 |
|
Erie |
Hamburg CSD |
Document Conversion and Access |
$74,987 |
|
Erie |
Town of Evans |
Document Conversion and Access |
$66,900 |
|
Essex |
County of Essex |
Document Conversion and Access |
$74,075 |
|
Essex |
Town of St Armand |
Inactive Records |
$32,453 |
|
Genesee |
Genesee Valley BOCES |
Document Conversion and Access |
$55,647 |
|
Genesee |
Town of Batavia |
Document Conversion and Access |
$111,456 |
|
Hamilton |
Inlet Common SD |
Inactive Records |
$31,993 |
|
Jefferson |
Jefferson County Local Development Corp. |
Inactive Records |
$82,028 |
|
Monroe |
Town of Henrietta |
Document Conversion and Access |
$64,210 |
|
Monroe |
Village of Brockport |
Document Conversion and Access |
$113,466 |
|
Monroe |
Village of Churchville |
Document Conversion and Access |
$28,801 |
|
Montgomery |
County of Montgomery |
Document Conversion and Access |
$17,325 |
|
Montgomery |
Fulton-Montgomery Community College |
Document Conversion and Access |
$74,127 |
|
Montgomery |
Village of Nelliston |
Inactive Records |
$30,578 |
|
Nassau |
County of Nassau |
Document Conversion and Access |
$74,500 |
|
Nassau |
Freeport UFSD |
Document Conversion and Access |
$6,860 |
|
Nassau |
Village of Farmingdale |
Document Conversion and Access |
$72,553 |
|
Nassau |
Village of Sea Cliff |
Inactive Records |
$21,551 |
|
Nassau |
Village of Upper Brookville |
Inactive Records |
$19,790 |
|
Nassau |
Water Authority of Great Neck North |
Inactive Records |
$53,100 |
|
New York |
CUNY Central Administration |
Document Conversion and Access |
$49,999 |
|
New York |
Fashion Institute of Technology |
Inactive Records |
$74,970 |
|
New York |
NYC Administration for Children’s Services |
Document Conversion and Access |
$75,000 |
|
New York |
NYC Commission on Human Rights |
Document Conversion and Access |
$46,687 |
|
New York |
NYC Department of City Planning |
Document Conversion and Access |
$69,331 |
|
New York |
NYC Department of Correction |
Document Conversion and Access |
$75,000 |
|
New York |
NYC Department of Education |
Document Conversion and Access |
$75,000 |
|
New York |
NYC Department of Finance |
Document Conversion and Access |
$75,000 |
|
New York |
NYC Department of Records and Information Services |
Historical Records |
$75,000 |
|
New York |
NYC Department of Records and Information Services |
Administrative (DORIS only) |
$149,017 |
|
New York |
NYC Mayors Office |
Document Conversion and Access |
$74,998 |
|
New York |
NYC Office of Chief Medical Examiner |
Document Conversion and Access |
$68,355 |
|
Niagara |
Town of Lewiston |
Document Conversion and Access |
$68,395 |
|
Oneida |
Town of Leyden |
Inactive Records |
$15,236 |
|
Onondaga |
Lafayette CSD |
Document Conversion and Access |
$59,682 |
|
Ontario |
County of Ontario |
Document Conversion and Access |
$149,818 |
|
Ontario |
Manchester-Shortsville CSD (Red Jacket) |
Document Conversion and Access |
$60,491 |
|
Ontario |
Village of Rushville |
Files Management |
$18,858 |
|
Orange |
Minisink Valley CSD |
Document Conversion and Access |
$49,815 |
|
Orange |
Orange-Ulster BOCES |
Document Conversion and Access |
$149,551 |
|
Orleans |
Town of Yates |
Inactive Records |
$20,836 |
|
Oswego |
County of Oswego |
Document Conversion and Access |
$71,698 |
|
Otsego |
Town of Hartwick |
Inactive Records |
$42,718 |
|
Putnam |
County of Putnam |
Document Conversion and Access |
$74,035 |
|
Rockland |
Village of New Hempstead |
Inactive Records |
$18,375 |
|
Saint Lawrence |
St Lawrence-Lewis BOCES |
Document Conversion and Access |
$149,999 |
|
Saint Lawrence |
Village of Gouverneur |
Document Conversion and Access |
$96,763 |
|
Saint Lawrence |
Village of Heuvelton |
Inactive Records |
$149,497 |
|
Saratoga |
City of Saratoga Springs |
Document Conversion and Access |
$74,875 |
|
Schenectady |
Schenectady City SD |
Document Conversion and Access |
$33,303 |
|
Schenectady |
West Glenville Fire District |
Inactive Records |
$46,946 |
|
Steuben |
Arkport CSD |
Inactive Records |
$20,454 |
|
Steuben |
Bath CSD |
Inactive Records |
$34,447 |
|
Suffolk |
Board of Trustees of the Freeholders |
Document Conversion and Access |
$74,963 |
|
Suffolk |
Eastern Suffolk BOCES |
Document Conversion and Access |
$130,558 |
|
Suffolk |
Eastport-South Manor CSD |
Inactive Records |
$73,564 |
|
Suffolk |
Town of Smithtown |
Document Conversion and Access |
$75,000 |
|
Sullivan |
Fallsburg CSD |
Document Conversion and Access |
$49,593 |
|
Sullivan |
Tri-Valley CSD |
Document Conversion and Access |
$51,040 |
|
Warren |
County of Warren |
Document Conversion and Access |
$74,100 |
|
Washington |
Whitehall CSD |
Inactive Records |
$34,063 |
|
Westchester |
Irvington UFSD |
Document Conversion and Access |
$39,019 |
|
Westchester |
North Salem CSD |
Document Conversion and Access |
$42,757 |
|
Westchester |
Town of Ossining |
Inactive Records |
$147,870 |
|
Westchester |
Westchester BOCES |
Document Conversion and Access |
$53,660 |
|
Yates |
County of Yates |
Document Conversion and Access |
$148,385 |
Media Contact
Reporters and education writers may contact the Office of Communications by email or phone at:
Press@nysed.gov
(518) 474-1201